Administrative Assistant, Full-Time

Provide clerical, administrative and organizational support to the CEO/Executive Director. Focus on keeping communication, calendar, activities and community involvement simplified and organized for the CEO/Executive Director.

Please include your contact phone number and email address on your resume.

• Facilitate the scheduling of meetings including, but not limited to, materials preparation and communication with meeting attendees.
• Assist with and facilitate the CEO/Executive Director’s calendar.
• Organize CEO/Executive Director’s documents and files.
• Sort and prioritize CEO/Executive Director’s mail email and voicemail messages.
• Prepare and predict items for media release, as needed or directed.
• Coordinate CEO/Executive Director’s day-to-day tasks and activities with the Development Department.
• Research topics pertinent to CEO/Executive Director’s activities, including but not limited to:
  • Fundraising
  • Grant research and grant writing
  • Donor, supporter and future supporter engagement
  • Events and event planning
• Possibly communicating via phone, memo and email or personally with Donors and Board Members.
• Other duties as required by CEO/Executive Director.

Experience:

• Experience working in a Clerical/Administrative setting—preferably in an NFP Addiction Recovery/Treatment and Fundraising setting.
• Data entry experience and proficiency with MS Office required.

Education:

• Minimum of an Associate’s Degree in Administrative Assisting or related field.

Required Job Knowledge and Skills:

• Ability to engage in positive relationships.
• Ability to handle stressful situations calmly and professionally.
• Excellent oral and written communications skills and attention to detail.
• Knowledge of program and services as they relate to the provision of services preferred.
• Working knowledge of the system of services needed to address the needs of the Executive Director.